Privacy Policy for our Applicant and Student Portal (PRIMUSS)
Data protection information for applicants for study places and for student matters at OTH Amberg-Weiden that are handled via the PRIMUSS Applicant Portal or the PRIMUSS Student Portal.
The protection of your personal data is of particular concern to us. We therefore process your data exclusively on the basis of the legal provisions (European Data Protection Regulation - DSGVO, Bavarian Data Protection Act - Bay DSG). Within the scope of this data protection information, we inform you about the aspects of data processing relevant to you within the scope of our application procedure for study places, our enrolment procedure as well as within the scope of student and examination administration for enrolled students and scholarship and alumni administration.
We adapt our data protection information in line with current developments: Please check this page regularly for the latest information.
Name and contact details of the person responsible (Art. 13 para. 1 lit a DSGVO)
Ostbayerische Technische Hochschule Amberg-Weiden (OTH Amberg-Weiden)
Kaiser-Wilhelm-Ring 23, 92224 Amberg
represented by the President Prof. Dr. Andrea Klug
Tel. +49-9621-482-0
Email: Info
@oth-aw.de
Name and contact details of the data protection officer (Art. 13 para. 1 lit b DSGVO)
Dipl.-Ing.(FH) Martin Hofmann
Tel.. +49-961-382-1709
Purpose and legal basis of data processing (Art. 13 para. 1 lit c DSGVO)
We use the personal data collected to process your application for a place of study within the framework of the legal requirements as well as for the enrolment procedure following a successful application for a place of study. If you enrol at OTH Amberg-Weiden, your personal data will subsequently be used for student and examination administration, to support the processing of your international affairs such as semesters abroad as well as for scholarship matters and as a basis for talent promotion.
If you want to stay in contact with us as an alumni after your studies, a separate declaration/registration is required: only then do we use the data for tailor-made alumni offers to you.
We also use the data collected to manage system access (network, online portals, learning platforms, library use, room use).
In the application process, we use your personal data exclusively for contacting you and processing the application procedure.
In the student and examination administration, the data is used for contact with you, for application management (leaves of absence, deadlines, recognition, etc.) and for internship, fee and examination administration within the framework of the legal requirements.
In the context of scholarship matters, we record your scholarship applications to be processed via the university (e.g. Deutschlandstipendium) and use the available data for targeted information on scholarship programmes, talent promotion and the awarding of prizes to students and graduates. In some external funding programmes, the universities have a right of nomination to students who are suitable according to the respective criteria: We identify the students in the systems who best meet the criteria of the funding programmes; a proposal with the transfer of your personal data to external scholarship providers only takes place with your consent.
On our learning platforms (Moodle and meet-to-learn), we use your user name, first and last name, degree programme and study group from the student portal to provide you with legally compliant authenticated and target group-specific access to course rooms, scripts and information from individual organisational units (faculties, degree programmes, International Office).
As an applicant and if you are enrolled with us, you will receive password-protected system access for the digital processing of your application and your applications and procedures in the PRIMUSS portals for applicants and students: We log your accesses and activities in order to be able to trace the legitimacy of the accesses and prove the activities at any time. Beyond that, no use is made of the log data.
We also use the web analysis tool Matomo to compile business statistics and to conduct organisational studies in accordance with Art. 6 Para. 1 BayDSG, Section 13 Para. 7 TMG, Art. 11 Para. 1 BayEGovG. Insofar as the processing purpose is not impaired, we anonymise or pseudonymise personal data.
The legal basis for the data collection is Art. 6 Para. 3 No. b DSGVO in conjunction with Art. 42 Bavarian Higher Education Act (BayHSchG). Art. 42 Bavarian Higher Education Act (BayHSchG), the Bavarian Higher Education Admission Act (BayHZG) and the enrolment statutes of the OTH Amberg-Weiden, as well as the Higher Education Statistics Act (HStatG).
The legal basis for storing your private email address and private telephone contact data is Art. 6 Para. 1 Lit. f Legal basis: Your private contact data enables you and us in urgent cases such as examination appointments, coordination of applications and decisions, etc. to process them efficiently in a way that experience has shown is not possible via the OTH email accounts. Since we only use your private contact data internally, only pass it on to authorised service units internally and do not pass it on externally, this does not predominantly conflict with your interests in maintaining privacy and protecting personal data.
Recipients or categories of recipients of personal data (Art. 13 para. 1 lit e DSGVO)
The OTH Amberg-Weiden only passes on your data on the basis of legal authorisations or with your consent: Beyond this, no data is passed on.
For degree programmes that participate in the nationwide admission matching, the so-called dialogue-oriented service procedure (DoSV), your application data will be transmitted to the Foundation for University Admission (Stiftung für Hochschulzulassung) responsible for the DoSV (see www.hochschulstart.de) ffor the nationwide application and admission matching and compared with the data you have deposited there (legal basis § 37 a Bavarian University Admission Regulation).
Within the framework of admission and the course of studies, your data will be compared with your health insurance company (legal basis Studentenkrankenversicherungs-Meldeverordnung, SKV-MV of 27 March 1996 in the current version) and, if necessary, data will be transferred to the Studentenwerk Erlangen-Nürnberg in connection with BAföG applications submitted by you there (legal basis §§ 47 / 48 Bundesausbildungsförderungsgesetz - BAföG).
In many scholarship programmes, the university has a right of nomination for possible candidates among the students: We always pass on your contact and performance data only with your consent. Data transfer would also be permissible without your knowledge (on the basis of § 27 Bavarian Data Protection Act, BayDSG n.F. for the preparation and implementation of state or municipal awards or honours), but we do not practice this.
OTH Amberg-Weiden operates PRIMUSS as an examination, enrolment and student administration software in association with nine other universities. The systems, including the online portals, are hosted centrally at the Regional Computer Centre Erlangen-Nuremberg and administered by the PRIMUSS network. The PRIMUSS network is responsible for its competence centres: The PRIMUSS team at Coburg University of Applied Sciences is responsible for the central administration and second-level support of the online services, and Ingolstadt University of Applied Sciences is responsible for the second-level support of the administration programmes. You can reach the contact persons there at techadmin@primuss.de or info@primuss.de.
Planned storage period of your personal data (Art. 13 para. 2 lit. DSGVO)
Your applicant data will only be used to process your application. If your application was not successful, this data will be deleted six months after the end of the application process (legal basis Art. 12 Para. 1 No. 2 Bavarian Data Protection Act - BayDSG.
If you are enrolled with us, we store your personal data for the duration of your studies in accordance with the legal requirements:
- Applications and other correspondence will be stored for the duration of your studies and for six months beyond, in order to be able to trace the course of your studies and issue corresponding certificates, etc., if necessary.
- According to § 12 of the Framework Study Regulations for Universities of Applied Sciences in Bavaria (RaPO), examination documents must be kept for two years, beginning with the end of the calendar year in which you were notified of the result of the respective module examination. Examination records that are the subject of an appeal or legal action are stored in derogation of this until the legally binding conclusion of the proceedings.
- A reduced examination file is stored for a period of 50 years with information on the enrolment period, examination results, exmatriculation and the award of the academic degree. The retention period begins at the end of the calendar year in which you are exmatriculated.
- Personal data concerning financial transactions (student union fees, tuition fees in the part-time Bachelor's and Master's degree programmes) are stored for a period of ten years on the basis of budgetary and tax law.
Your rights: (Art. 13 para. 2 lit b)
Pursuant to Art. 15 DSGVO, you have the right to request information on whether and which of your personal data is stored, for what purpose it is used, to whom the data has been transmitted, and, if applicable, where the stored data originates, unless it was collected from you personally. If you are of the opinion that incorrect personal data about you is being stored, you have the right to have this data corrected in accordance with Art. 16 DSGVO or, in accordance with Art. 18 DSGVO, to have processing restricted until the accuracy has been clarified. With regard to personal data that is no longer required for the purpose for which it was collected, you may have the right to have this data deleted in accordance with Article 17 of the GDPR.
Art. 20 DSGVO establishes your right to have the data you have provided made available in a structured, common, machine-readable format or to have it made available directly to another person responsible designated by you.
Your right of appeal (Art. 13 para. 2 lit d DSGVO)
If you as a data subject or data subject are of the opinion that the processing of personal data concerning you violates the GDPR, you also have the right to lodge a complaint with a supervisory authority pursuant to Art. 77 GDPR, without prejudice to any other administrative or judicial remedy. The supervisory authority responsible for public bodies in Bavaria is the Bavarian State Commissioner for Data Protection (BayLfD) in accordance with Art. 15 Bay DSG of (last draft of 17.12.2017). You can reach him at
Email: poststelle@datenschutz-bayern.de
Telephone: +49 89-212672-0
Fax: +49 89-212672-50
Your obligation to provide the personal data / possible consequences of not providing it (Art. 13 para. 2 lit e DSGVO)
According to Art. 42 Paragraph 4 of the Bavarian Higher Education Act (BayHSchG), you are obliged to provide all personal data relevant to the processing of your application and your studies. Should you fail to provide requested data relevant for decision-making, you may lose any claims based on this (e.g. for admission to studies, enrolment, examination, leave of absence, deadline extensions and accesses, etc.).